Absence & Holidays

Absence

If your child is absent from College, the College must be notified.

  • If you know about the absence in advance

Complete a notification of absence form and email it in using the below email addresses. Inform the College before the day of the absence by phoning the absence phone line 01420 592214 for Alton Campus and 023 9387 9999 for Havant or South Downs campuses.

Havant Campus – PastoralSupportHC@hsdc.ac.uk
South Downs Campus – PastoralSupportSDC@hsdc.ac.uk
Alton Campus – customerservices@hsdc.ac.uk

  • If you do not know about the absence in advance

If your child is unable to attend College due to sickness, the College must be informed on each day of the absence by phoning the absence phone line before your child’s first lesson, but in any event no later than the end of the College day.

  • Your child is unwell during the College day

If your child is unwell whilst at College and needs to go home, they must sign out at the Student Hub, before they leave College.

Problems with transport

If there are problems with bus or train transport that are confirmed by the transport operator and where there is no alternative means of transport available, you must inform the College on each day of the absence by telephoning the absence phone line before their first lesson, but in any event no later then the end of the College day.

Holidays and Exceptional Leave of Absence

The College has a clear policy not to authorise any absences from College during term time, unless there are exceptional circumstances. Family holidays or leisure activities during term time are discouraged. Only in the most exceptional circumstances will the College agree to absence during term time.

Essential work or assessments must not be missed and there must be an agreement that the student can catch up on any work missed. If you need to request exceptional leave of absence during term time, please complete the Notification of Absence Form here.

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